Job Title: Site Coordinator / Administrative Assistant
Location: Chapel Hill, NC, 27514
Contract
Primary Function of Position: An integral part of the organization providing administrative support to the site. He or she acts as a liaison between Management and operating departments to ensure high standards of the organization are met. The successful candidate will project a warm, competent, and professional attitude and image to all he or she comes in contact with - both internally and customer facing. He or she must be proactive, resourceful, and efficient displaying a high level of professionalism and confidentiality at all times.
Roles & Responsibilities:
Provide site support in office management and administrative services
Coordinate services and appointments for 3rd party vendors, e.g. meals, events, maintenance, facility and operation related tasks
Manage office supply inventory including refreshments to ensure availability of needed supplies within budget
Assist in purchasing of indirect materials in accordance with purchasing policies
Lead planner for Office social events and catering services
Assist visitors and or coordinate on-site interviews with candidates
Assist in Onboarding new hires with badges, cubicle set ups ( including IT equipment)
Liaison with property manager, third party service providers,
Coordinate site specific projects related to facilities, improvements
Assists with data entry as assigned
Assists with administrative duties as assigned
First point of contact for visitors, monitors main production entryway
Acts as the primary point of contact with workplace services group to ensure facilities contracts are executed appropriately (cleaning service, food/beverage service, etc.)
Special projects & other duties as assigned.
Skills, Experience, Education, & Training:
Minimum High School diploma
Excellent organizational, time management, writing and communication skills
Demonstrated knowledge and expertise in basic computer skills including MS office products (Word, Excel, Outlook, PowerPoint)
Exceptional attention to detail
Ability to think through and solve problems and exhibit good judgment with clients, vendors, and staff
Demonstrated knowledge of professional office procedure and etiquette
Adeptness to multi-task and follow up
Capable to work independently as well as in a team. Resourceful and creative self-starter
Ability to establish and maintain effective working relationships with employees and officials; ability to communicate effectively orally and in writing
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